Purposes of Use of Personal Information – TOA Pharmaceuticals Co., Ltd.

1. Purposes of use of personal information and personal data of doctors, dentists, nurses, pharmacists, drug stores and other healthcare professionals:
 ● collection and submission of information for proper use of medications and quasi drugs
 ● collection, submission, and consideration of information to assess quality and safety of medications, quasi drugs etc.
 ● research and study in field of medicine and pharmaceuticals
 ● collection and submission of medical and academic information
 ● requests for participation in testing and post- production and distribution surveys
 ● communication and submission of information to product manufacturers/distributors, manufacturers, distributors, healthcare professionals
 ● reporting and notification to government and public offices

2. Purposes of use of personal information and personal data of customers who use our corporate contact
 ● consideration, investigation, and support on customer consultations and correspondence
 ● correspondence and submission of information to product manufacturers, distributors, retailers, healthcare professionals
 ● notification and reporting to government and public offices

3. Purposes of use of personal information and personal data of visitors to our premises and/or on inspection tours of our facilities
 ● briefing and supporting visitors to our facilities
 ● management of visitors
 ● support for inquiries from our visitors

4. Purposes of use of personal information and personal data regarding shareholders
 ● support of shareholders' execution of rights based on commercial law
 ● execution of responsibilities based on commercial and other laws
 ● creation of shareholder data, management of other stockholder information
 ● delivery of business reports and other handout material for shareholders

5. Purposes of use of personal information and personal data relating to executives and employees of product manufacturers/distributors, manufacturers, retailers and other business enterprises which we have business dealings with; executives and employees of public organizations which we have business relations or sector activity relationships with:
 ● correspondence related to our operational dealings, business operation, and/or industry activities
 ● collection and submission of information related to proper use of medical products and quasi drugs
 ● collection and submission of information related to quality, safety, and/or effectiveness of medications and quasi drugs
 ● collection, submission, and consideration of medical and academic information
 ● correspondence with, submission of information to product manufacturers/distributors, manufacturers, retailers healthcare professionals
 ● gift-giving as allowed by statute and appropriate under standard social conventions, including condolence and congratulatory occasions
 ● support of complaints regarding products and services
 ● reporting and notification to government and public offices

6. Purposes of use of personal information and personal data concerning employment candidates
 ● hiring selection
 ● communication on personnel selection and procedures
 ● communication on pre-employment and other related procedures

7. Purposes of use of personal information and personal data of employees (including retirees) and their family members
 ● personnel strategy planning within Toa Pharmaceuticals
 ● corporate strategy planning concerning organization, human resources, compensation, benefits, health and safety, education
 ● management and services concerning hiring, appraisals, salaries, conditions, duties, welfare and benefits, health and safety, accident prevention, training and education
 ● communication, consultation, queries on former employee group list creation, management, maintenance and operation
 ● communication on condolences and congratulations – reporting and notification to government and public offices

8. Personal information concerning temporary and contract employees
 ● communication, consultation, discussion, confirmation, requests and direction concerning arrangements with temporary and contract workers
 ● planning and management of health and safety measures
 ● placement and introduction of employment opportunities after termination of temporary and contract assignments
 ● reporting and notification to government and public offices

Requesting Your Personal Information From Us – TOA Pharmaceuticals Co., Ltd.

At TOA Pharmaceuticals, we always deal appropriately with individual requests concerning their own personal information.
If you would like to request your personal information, please fill in the pertinent request form and mail it to our contact office, together with the necessary personal identification documentation.
Please remember that you are responsible for mailing charges and handling fees, and to remember to include postage stamps in the prescribed amount for the charges.

1. Request Items
You can request the following items concerning personal data:
 ● purposes of use
 ● disclosure
 ● amendments and corrections, additional information, deletion (in the case of errors)
 ● termination of use, deletion, termination of provision to third parties (for purposes of use other than original intent)

2. Contact:
Administration Department
Toa Pharmaceuticals Co., Ltd.
26 Sango, Toyama City, Toyama 939-3548
TEL: +81-76-478-5100
FAX: +81-76-478-5155

3. When the Information Cannot Be Disclosed
When the following are applicable, we will be unable to disclose your information, in which case we will appropriately notify you of the decision in writing. Please also note that the same charges will apply when your requested information cannot be disclosed.
(1) When there is fear of possible physical endangerment or the life of the concerned or a third party, assets, or any other rights or benefits
(2) When there is concern of significant interference to be raised in the course of appropriate business execution by the personal information processor (Toa Pharmaceuticals)
(3) When information disclosure result in violation of other laws
(4) When there are missing items on official documents or in the absence of required documents
(5) When handling charges are insufficient

4. Proof of Personal Identification Documents
Copies of a driver's license, passport, health insurance card, Basic Resident Registration Card, certificate of residence, Pension handbook
*In order to maintain a log of our communications with you, we do not return proof of personal identification documents, and instead keep them in strict security files.

5. Service Charges
As we respond to your requests by registered mail with delivery certificates, we ask you to include 800 yen in stamps per request to cover this charge.
Please note that when this service charge is not covered or insufficient, we will notify you as soon as possible. If however, there is no response from you within the allocated time frame, we will not be able to handle your request.

6. Our Response for Your Request for Disclosure
As a policy, we respond in writing to the address specified by the requestor within 30 days of receipt of all documentation.

7. Request form
Request relevant to the disclosure of your personal data managed by us: